Find the Google Workspace licences you pay for and nobody uses

Connect your domain and see, in euros, what idle seats, unassigned licences and an oversized plan cost you. Usually under a minute. We only read: this app cannot remove a licence, and does not offer to.

Google's review of WorkspaceRadar is still in progress, so Google will first show a "Google hasn't verified this app" screen. To continue, choose Advanced, then Go to WorkspaceRadar. The app only reads: it makes no call that could change your Workspace.

• Idle seats judged by real Workspace activity, not last sign-in
• Every saving priced by the licence it actually holds, and honest about your plan
• Read-only: this app makes no call that could change your Workspace

What it finds

One scan checks your whole domain. Every figure says when you can actually save it: this month on a Flexible plan, at renewal on an annual one.

Idle seats

Licences held by people who haven't used Gmail, Drive or Chat for months, including suspended accounts that still hold one.

Paid but unassigned licences

Seats on your invoice that sit on no one. Enter the number you pay for, and see what the empty ones cost.

A plan bigger than you need

Whether your whole domain would fit a cheaper Business edition, judged from its real storage use, with what to check before you switch.

Shared mailboxes on paid seats

info@ and office@ inboxes that receive mail but never create a file: a free Google Group or an alias does the same job.

Unused Gemini add-ons

Who holds a paid Gemini licence, and whether they have used Gemini in Workspace apps.

Security gaps

Admins without 2-step verification, weak passwords, and mail forwarded to addresses outside your domain.

What you've already saved

A weekly rescan shows what changed, and adds up the licences you removed as money saved.

Can't I just use the Admin console?

Partly. The console shows last sign-in and will export a user list. What it won't tell you is whether someone has actually used Gmail or Drive since that sign-in — a mailbox left open on a phone keeps a login fresh for months — or what each idle seat costs, because the user list carries no price.

WorkspaceRadar joins the two: real activity from Google's Reports API, against the licence each seat actually holds and what it costs.

What we ask for

• See your users and which org unit they sit in
• See which Workspace apps each user has actually used, and your domain's total storage
• See which licence each user holds
• See whether Gemini add-ons are used, and who turned on mail forwarding outside your domain

One of these will look broader on Google's own screen. Google offers no read-only permission for licences, so it will ask you to let us view and manage them. We only ever read them: this app makes no call that could change a licence, and its build fails if one is ever added.

We never ask for the contents of Gmail, Drive or Calendar. We read; we don't delete — removing a licence is something you do in the Admin console, never here.

Questions

Does WorkspaceRadar remove licences?

No. It only reads. Removing or reassigning a licence is something you do yourself in the Google Admin console, never here.

How does it know a seat is idle?

From Google's own per-user usage reports: sign-ins, Gmail, Drive and Chat activity, checked on several dates across the last 90 days. A recent sign-in alone doesn't count as use.

Does it read our email or files?

No. It reads counts and dates, such as how many emails someone received on a day, never the content of email, files, calendars or chats.

Can we save money on an annual plan?

Usually not until renewal: on an annual or multi-year commitment, licences can't be reduced mid-term. WorkspaceRadar then shows what you can release at renewal, and when.

Where is our data kept?

In the EU, in Ireland (AWS eu-west-1). Scan history is kept for 12 months, your two latest scans always, and disconnecting deletes all your Workspace data at once.

What does it cost?

Finding your number is free: connect, run a full scan every 30 days, and see every idle seat and what it costs. WorkspaceRadar Paid adds scans at any time, weekly rescans, history, AI seats and exports, for €5 a month per domain (€15 from 26 licensed users), or €50 and €150 a year. No card is needed to see your number.

WorkspaceRadar is not affiliated with or endorsed by Google. Google Workspace is a trademark of Google LLC.